5 tips for selecting the right wedding venue for the best guest experience

Venue selection is a very important part of the wedding planning process. If you haven’t booked a venue, then you technically do not have a wedding date. That is because venues tend to go fast, and if you have a large guest list you will have even less options for a venue. While it’s important to book fast, it’s also important to make the right choice, as the venue also plays an important role in the overall experience for you and for your guests.

There are many venues available for weddings. For example, lists 234 venues in Massachusetts alone. You can quickly narrow down from this large offering by location, maximum guest size, site type and style, and cost. After narrowing it down based on those factors, below are 5 questions to ask yourself to help you select the right wedding venue that would give your guests the best guest experience:

What is the true maximum capacity of the ballroom?

Not all venues are configured solely for weddings and parties, and as a result the quoted max capacity may not take into account a dance floor. Make sure that the venue is large enough to accommodate all your guests so that you don’t have to stuff chairs in a table beyond its capacity. Regardless of the seating style (ex: banquet, family style, etc.), your guests should have enough room at their table to sit comfortably and to move in and out of their seat without bumping into another chair. In addition, observe the size of the dance floor. The dancing portion of the wedding is very important in the overall experience of most weddings, especially ethnic weddings. Therefore it is important to have a dance floor large enough to accommodate the guests that are present to celebrate with you.

Would my guests get lost or confused?

If your wedding ceremony and your wedding reception will not take place at the same location, then consider the distance between the two sites before booking. Your guests may not know the area well, especially out of town guests. By keeping the distance between the ceremony and reception sites as short as possible will also reduce the risk of anyone getting lost. You will also reduce the likelihood of people going home to change or to rest between the ceremony and reception, causing even more delays.

If a particular venue holds multiple events on the same day, consider how well the space is apportioned. How would your guests know where to go? How would the venue keep others out of your space?

Where would my guests park their cars?

Look into the parking options and examine how well they will work for your guests. Does the venue provide parking? Is it near or far? Is it free of charge? Is there ample parking? Venues in the city do not always provide parking, leaving guests to either use a ride-sharing service (hello, Uber!) or to park in a parking garage. Consider whether the majority of your guestlist would do well with these options.

Would my guests enjoy the food?

Does this venue offer food options that your guests would like? Do they offer different cuisines or do they stick to one? How does the food taste? Would they allow you to modify it in a certain way? For the most part people eat the same foods, but just prepare them differently. Ask the venue coordinator whether they would allow you to describe how to prepare the food. Inquire whether the venue allow you to bring in an outside food? Note: if you opt to hire you own caterer, we recommend using licensed caterers.

How is the customer service?

Customer service is paramount to the guest experience. It makes everyone present feel valued and appreciated. Examine the friendliness of the staff during your visit. Are they quick to help? Do they have a smile on their face? Inquire about what the staff will do exactly to serve you and your guests on the wedding day. Note: if the venue that you select does not offer wait staff, we recommend hiring some. There are several companies that offer servers to do tasks like welcoming guests, bartending, clearing the table, and serving cake. If you need help finding such vendors, let us know and we will be happy to help you find vendors that will serve you with excellence

Bonus: How clean are the bathrooms?

I believe that bathroom cleanliness says a lot about the business. It speaks on how much they put into their business and how much they care about guest satisfaction. Examine how much care has been put into the bathrooms, and don’t hesitate to ask them how often they clean them.

As wedding planners we advocate for our clients to have the best vendor experience with vendors. We will work with you in finding the perfect venue and coordinate with the venue to ensure that your needs are met. Let’s chat about how we can help ensure that you and your guests have the best experience on your wedding day!


Nancy and Ramo’s Beautiful Congolese Wedding in Peabody, MA

Beautiful Congolese wedding in Peabody, MA

“Marriage is sharing your life with your best friend, enjoying the journey along the way, and arriving at every destination together.”

Fawn Weaver

Nancy and Ramo have a beautiful journey. Their love story began as a teenage love while they were young living in the Democratic Republic of Congo. It survived years of living continents away, and you could feel it all around. Plus they had the most precious guest at their wedding – their first child, 2-month old baby Jayson.

They wed on a brisk November day. The bride and her bridesmaids got ready at the hotel and the groom and groomsmen at the best man’s house. The wedding ceremony took place at the church they attend in Everett, MA and then the bridal party and families headed to Bell Rock Memorial Park in Malden, MA for pictures. After pictures all headed to Holy Ghost Society hall in Peabody, MA for the wedding reception.

Holy Ghost Society in Peabody, MA worked perfectly for their specific needs. It can accommodate up to 446 people as it could accommodate the 300 person guest list. This hall also gives people the option to have to select their own caterer, which was important to the couple. Nancy and Ramo chose to hire a caterer who could prepare their favorite Congolese dishes.

One of my favorite parts of the wedding was the bouquet toss portion. Instead of tossing the bouquet to the crowd of ladies standing, Nancy walked over to her sister and handed her bouquet to her. Right away, the music changed and her sister’s boyfriend serenaded her right before popping the question. This surprise engagement was beautifully curated by Nancy and her sister’s fiance.

Newly engaged? We would love to help you plan your wedding. Send us a message, and we would love to share more with you about what we do!

Congolese bride and bridesmaids bathrobe photo in Revere, MA
Congolese bridesmaids bathrobe photo in Boston, MA
Congolese bride wedding ceremony in Everett, MA
Congolese bride and groom sand ceremony in Everett, MA
Congolese bride and groom wedding portraits at Bell Rock Memorial Park in Malden, MA
Congolese bride and groom wedding portraits at Bell Rock Memorial Park in Malden, MA
Congolese bride and bridesmaids with lavender dresses in Malden, MA
Congolese groom and groomsmen walking through park in Malden, MA
Congolese bride in Malden, MA
Congolese bride and groom dancing at wedding reception in Peabody, MA
Congolese bride and groom dancing at wedding reception in Peabody, MA
Congolese bride and groom dancing at wedding reception in Peabody, MA
Congolese bride and groom dancing at wedding reception in Peabody, MA
Congolese bride and groom dancing at wedding reception in Peabody, MA
Congolese bride and groom at wedding reception in Peabody, MA
Congolese wedding surprise proposal in Peabody, MA
Congolese wedding surprise proposal in Peabody, MA


Planning + Coordination: A Peace of Cake Event Planning
Photographer: Jeff Photography
Decoration: Aimee Decor⠀⠀⠀⠀⠀⠀⠀⠀⠀
DJ: DJ Kunta
Bride’s Makeup: Clara Beauty (Clarisse Lukanda)⠀⠀⠀⠀⠀⠀⠀⠀⠀
Bridesmaids makeup: Makeup by Jammika
Hair: Korlu Bulaya
Cake: Konditor Meister